Software built for self-managed HOAs.
Run your association like a pro without hiring one. SpruceHOA gives volunteer boards everything a management company would — dues, payments, a homeowner portal, meetings, voting, and communication — at a flat annual price, with your dues landing in your own bank account.
- No management company required
- No per-door fees
- Up and running in an afternoon
You're the board, the office, and the help desk.
Self-managed boards run on volunteers' evenings and weekends. The dues spreadsheet lives on one person's laptop, payment reminders go out by hand, and half the questions that reach the board are things a homeowner could answer themselves. It works — until a treasurer moves away and takes the records with them.
SpruceHOA replaces the tangle of spreadsheets, inboxes, and shoeboxes with one calm system your whole board shares — without the cost or lock-in of an outside management company.
Everything your board juggles, together.
- Dues & online payments — raise a year of dues in one pass; homeowners pay by bank transfer or card and the money lands in your account.
- A homeowner portal residents actually use for their dues, documents, directory, and RSVPs — cutting the email that reaches the board.
- Meetings, voting & notices — post agendas and minutes, run board elections, and issue violation notices with a record of each one.
- Documents & a shared record — governing docs, minutes, and budgets in one library that survives every board turnover.
- Resale documents when a home sells — the certificate a title company needs, on a clock, with the fee your state lets you charge for it. Most self-managed boards never bill it.
- Architectural requests, on a deadline — owners submit from the portal, the board reviews in one queue, and denials capture the rule and the reason. Where your declaration approves a request you don't answer in time, we count down and warn you.
- The clubhouse books itself — owners reserve the clubhouse, pool house or gazebo from their portal, and borrow the grill or the golf cart the same way. You set the hours, the fee, the deposit and the waiver they have to accept; two people can never take the same slot, because the database refuses it rather than warning about it.
Why boards switch
"Our dues, our reminders, our meeting notices, and our documents used to live in four different places and one volunteer's head. Now they live in one place the whole board can reach."
That's the difference between a self-managed board that scrambles and one that runs smoothly — even in an election year.
Priced for a volunteer board, not a corporation.
The tools stay powerful; the cost stays honest.
No per-door tax
A flat annual price by community size — not a surcharge on every home, invoice, or transaction.
Your dues stay yours
Payments settle straight into your association's bank account through Stripe. We never hold funds or take a cut.
Set up in an afternoon
Import your roster from a spreadsheet, switch on the modules you need, and invite your homeowners. No consultant.
Keep the control. Lose the busywork.
Bring your self-managed community online in one afternoon — and give your board its evenings back.
Self-managed HOA software FAQ
What is self-managed HOA software?
Self-managed HOA software lets a volunteer board run its association day to day without hiring a management company — handling dues, online payments, a homeowner portal, meetings, voting, communication, documents, and reports in one place.
Can a volunteer board run SpruceHOA without any experience?
Yes. It's designed for volunteer secretaries, treasurers, and presidents. There's no implementation project or consultant — most communities are set up in an afternoon by importing a roster and turning on the modules they need.
How is this different from hiring a management company?
A management company charges ongoing fees, often per unit, to run your association for you. Self-managed software gives your board the same tools at a flat annual price, so you keep control and your dues stay in your own bank account.
How much does self-managed HOA software cost?
SpruceHOA is one flat annual price based on your community's size, with every module included and no per-door fees. Most self-managed communities pay far less than they would for outside management.
Who handles estoppel certificates and resale documents when a home sells?
Your board does, and SpruceHOA does the assembling. When a title company requests the packet, SpruceHOA pulls the parcel's balance, assessment schedule, transfer fees, and open violations into a certificate, tracks the deadline your state sets for delivering it, and locks the figures when you issue. Most states also let you charge a capped fee for preparing it — often a few hundred dollars per sale, paid by the buyer at closing — which many self-managed boards never bill because they don't know they can.
Do owners have to ask the board before changing something outside their home?
That depends on your governing documents, but most associations require approval for exterior changes like fences, paint colours, roofs, and sheds. SpruceHOA gives owners a form in their portal and the board a review queue with a countdown on the response deadline. It also holds the board to the rules: a denial has to record the covenant relied on and what specifically does not conform, which is what Florida has required of denial notices since July 2024.
Spruce up the way you run your community.
Tell us about your association and we'll get you set up with a free trial — no credit card required.
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